Permanent Office Manager (Wits RHI) | AJ Personnel
Job Description
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AJ Personnel Vacancies – Office Manager (Wits RHI)
Job Type: Permanant
Company: AJ Personnel
Job Location: Hillbrow
About Wits RHI
The Wits Reproductive Health and HIV Institute (Wits RHI) is a renowned, African-led research institute based at the University of the Witwatersrand. We are dedicated to finding innovative solutions to Africa’s most pressing public health challenges, including HIV, sexual and reproductive health, and vaccinology. We are currently looking for a highly skilled Office Manager (Wits RHI) to join our team in Hillbrow.
The Role
As the Office Manager (Wits RHI), your primary purpose is to provide high-level, independent operational and administrative support to the Research Director and Portfolio Manager. You will be instrumental in ensuring the efficient and effective management of the Research Team, fostering a collaborative environment, and maintaining operational excellence across our projects.
Location
7 Esselen Street, Hillbrow, Shandukani CRS.
Key Responsibilities
- Executive Support: Manage the Director’s diary, including scheduling appointments, recording meetings, and coordinating travel arrangements (flights, visas, accommodation, and per diems).
- Operational Oversight: Monitor office supplies, manage departmental quality assurance, and develop operational work plans.
- Financial Management: Review credit card reconciliations, monitor operational expenditure, track purchase orders, and prepare financial reports for the Portfolio Manager.
- Team Coordination: Facilitate recruitment logistics, lead onboarding, mentor the operations team, and promote internal harmony and teamwork.
- Asset Management: Oversee compliant asset allocation, conduct quarterly asset register validations, and manage investigations regarding lost or damaged equipment.
- Reporting & Data: Collect institutional data, prepare management dashboards, and monitor departmental KPIs to identify process improvements.
- Stakeholder Relations: Coordinate high-level visits, manage meeting schedules, and ensure effective communication between team members and external stakeholders.
Requirements
- Bachelor’s Degree or equivalent relevant qualification and experience.
- 5–10 years of professional experience in an Executive Office or Project Management environment.
- Minimum of 1 year of dedicated travel coordination experience.
- Advanced proficiency in Microsoft Office, specifically PowerPoint.
- A valid driver’s license.
Personal Attributes
- Exceptional organizational skills with keen attention to detail.
- Ability to exercise high levels of discretion, initiative, and independent decision-making.
- Strong written and verbal communication skills.
- Proven ability to thrive under pressure and meet tight deadlines in a dynamic environment.
- High degree of professionalism, tact, and ability to handle confidential information.
- A proactive, adaptable mindset with a focus on teamwork.
Benefits
- Medical Aid
- Provident Fund
Application Process
Interested candidates who meet the requirements should submit a detailed, updated CV and a one-page cover letter. Please register and apply online via our website to create a profile and accept the POPIA terms and conditions.
- Closing Date: 19 August 2026.
- Please note that applications submitted after the closing date will not be accepted.
- Wits Health Consortium will respond only to shortlisted candidates; if you have not been contacted within two weeks of the closing date, please consider your application unsuccessful.
- Preference will be given to suitable applicants from designated groups in line with our Employment Equity goals and the Employment Equity Act.
- AJ Personnel is acting as the recruitment partner for this position and does not hold information regarding salary or internal benefits.
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